Create shifts in the shift planner

The Planner is where shift managers prepare the work. A new shift always starts as a Draft, so nobody sees it until you publish it.

Who can do this: people with the permission to manage shifts (shift manager). Everyone else only sees Open Shifts and My Shifts.

▶ Watch the video

1. Open Events → Shifts. The Planner tab lists all shifts with date, time, venue, team, status and Filled (approved / needed, plus pending applications). Filter by team (All teams) or Status, or switch to the calendar with the icon on the right.
2. Click Create Shift.
3. For a shift at an event, stay on Event Shift: choose the Event, the Team and the Positions Needed, and add Notes if helpful. Only events with shift planning switched on are listed.
4. For work that is not tied to an event, switch to Standalone Shift: enter a Title (for example "Evening Security"), the Date, Start Time and End Time, optionally a Venue (Optional), the Team and the Positions Needed.
5. Click Create Shift. The shift appears in the list as Draft; standalone shifts carry the badge Standalone.

Good to know

• Each team can have only one shift per event. A second one is refused with "A shift already exists for this event and team combination."
• To change a shift later, use … → Edit shift. You cannot reduce the positions below the number of approved applications.
• Delete is only possible as long as there are no approved applications and no shift reports.
• Shifts of an event are also shown on the event's Shifts tab, see Plan shifts for an event (Shifts tab).

Related articles: Publish, duplicate and cancel shifts, Plan shifts for an event (Shifts tab), Review shift applications