Plan shifts for an event (Shifts tab)

On the Shifts tab of an event you plan how many people each team needs and who works.

Who can do this: people who may manage shifts. Approving applications needs the permission to approve applications. The tab only appears when the shift planner is enabled for the event and the shifts module is active.

1. Open the event and click the tab Shifts. At the top you see how many positions are filled (for example 0/6 positions filled) and a status such as Open Positions or Not Published.
2. Click Add shift. In Create Shift, the event is already selected. Choose the Team, enter Positions Needed and optional Notes, then click Create Shift. The shift uses the event's date and times.
3. Under Team Requirements, each team has its own card. Click the arrow on the right to open it.
4. Use – and + next to Positions to change the number of people needed, and switch on Published so staff can apply. Unpublished shifts show Not Published.
5. Under Pending Applications, click Review to see the person and their shift history, or decide directly with Approve, Reject or Waitlist.
6. Approved people appear under Approved Staff and on the Staff tab.

Good to know

• You cannot reduce positions below the number of approved people.
• The person who applied gets a notification when you approve.
• The same shifts also appear in the shift planner, see Create shifts in the shift planner.

Related articles: Create shifts in the shift planner, Review shift applications, See who works at an event (Staff tab)

Applies to VenueMaster3000 v0.53.1 (as of 2026-10-27)