Create an event

Every concert, party or private booking starts as an event. Name and date are enough to save; you can add details later.

Who can do this: administrators and team members with permission to create events.

▶ Watch the video

1. Open Events → Events and click Create new. (The arrow next to it offers From template if your organization has event templates.)
2. Step Essentials: enter the Event name and pick the Date. Choose a Venue and a Lead, the person responsible for the event. Click Next.
3. Step Schedule: set Start time and End time (or drag the handles of the time bar, 5-minute steps). Choose the Status (Inquiry, Option, Confirmed, Cancelled, Done) and enter the Expected attendance. Click Next.
4. Step Visibility & Shifts: switch on Public event if the event may appear in listings outside the team, and Enable shift planner if you want to plan shifts for it. Click Next.
5. Step Custom Fields & Tags: under Artists, add an existing artist or click Create Artist, then choose the role (Main Act or Support) and add an event-specific note. Pick Tags and write a Team feedback note if needed.
6. Click Create event. You see Changes saved and the event appears in the list.

Good to know

• If the venue is already booked on that date, the wizard shows a Venue conflict warning.
• An end time after midnight counts as the next day; start and end time must differ.
• If the connection drops while saving, the wizard shows Save status is still unknown. Click Check status before trying again, so you do not create the event twice.

Related articles: Find, filter and export events, Edit, duplicate, cancel or delete an event, Event detail page – Overview tab, Plan shifts for an event (Shifts tab)

Applies to VenueMaster3000 v0.53.1 (as of 2026-10-27)