Log maintenance and report defects
Record repairs and checks for inventory items, follow them in the maintenance log and report broken equipment.
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Written By Björn von KänelLast updated 14 days ago
Keep a history of every repair or check, and let anyone on the team report a broken item in seconds.
Who can do this: logging maintenance needs the maintenance permission; reporting a defect needs the report permission.
- In Locations → Inventory, click … on an item and choose Log maintenance (or use More actions on the item page).
- Check the Date, choose a Status (Needs Maintenance, Fixed, Under Observation, Trashed) and describe the work in Description. Choose who did it under Done By (turn on Contact search to search all contacts), add a Comment, optionally assign a user and upload Photos or private Receipts. Click Save.
- The entry appears on the item's Maintenance tab with date, description, person and status.
- Open the Maintenance Log tab of the inventory to see all entries. Search, filter by Status, sort and choose a date range, or Export them.
- Click … on an entry to Open item, Edit or Delete it. Open entries also offer Mark as done.
- To report a broken item, open your user menu (top right) and choose Report a defect. Pick the Item, describe What is wrong? and click Report defect.
Good to know
- A defect report notifies the inventory team, sets the item to Needs maintenance and creates an open entry in the maintenance log.
- Done By lists contacts; organizations currently appear there without a name.
- In German, the Log Maintenance dialog is still shown in English.
Related articles Manage inventory items · Inventory item detail, photos and documents · Service partners for inventory
Applies to VenueMaster3000 v0.53.1 (as of 2026-10-27)
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