Manage inventory items

The inventory lists your technical equipment – microphones, desks, lights – with brand, serial number, venue and status.

Who can do this: team members with the inventory module and permission to view, create, edit or delete items.

1. Open Locations → Inventory. The Items tab shows name, brand, serial number, venue, service partners and status.
2. Click New item. Enter a Name, choose Brand and Product, add the Serial number, choose the Venue and optionally a Description and Tags. Click Create item.
3. Use Search name and the Status, Brand and Venue filters to narrow the list. Status can be Good, Needs maintenance, Under observation or Retired.
4. Click … in a row to Open, Edit, Log maintenance, Duplicate or Delete the item.
5. Tick several items to get a bar with Add tags, Duplicate, Delete and Clear selection.
6. To delete, choose Delete and confirm with Delete item (or Keep item to cancel).
7. Click Export to download all matching items as CSV, Excel (.xlsx) or JSON.

▶ Watch the video

Good to know

• Deleting an item also deletes its maintenance records and images.
• Venues must exist first – create them under Locations → Venues.
• Photos can be added later in Edit item (see Inventory item detail, photos and documents).

Related articles Inventory item detail, photos and documents · Log maintenance and report defects · Service partners for inventory

Applies to VenueMaster3000 v0.53.1 (as of 2026-10-27)