Write and review shift reports
After a shift, record your actual working time, answer the report questions and submit; managers approve, correct or return the report.
After each shift you write a short report: when you really started and finished, your break and a few questions. Your pay is calculated from the approved report.
Who can do this: everyone who worked an approved shift writes the report. Reviewing needs the permission to review shift reports.
Write your report
- Open Events → Shifts → My Shifts → Past. Click the button in the Report column: Start report, Continue report or View report.
- Under Actual working time enter Actual start, Actual end and Break (minutes); the net time is calculated for you.
- Answer the Report questions (questions marked with * are required), add uploads and, if allowed, expenses with category, amount and description.
- Your entries are saved automatically; Save draft saves on demand. Click Submit report and confirm. After submitting the report is locked until the planning team asks for changes.
Review reports (managers)
5. Open Events → Shifts → Manager Review. The list shows submitted, returned and reopened reports; filter with the menu on the right (for example Needs review).
6. Open a report. You see Plan versus actual, the Staff answers, Expenses and the Compensation sources with estimated and final pay.
7. Choose an action: Approve, Request changes, Correct actuals, Reopen (for an approved report) or No-show. Approve asks you to confirm; approval freezes the final pay and adds approved expenses to the event costs.
8. The report now shows Approved. Only Reopen is still available.
Good to know
- Expense categories must match your organization's compensation rules; otherwise the expense is refused (currently with an English technical message).
- In the current version the times you enter may be shown two hours later after saving. Check the times before submitting.
- The review list currently shows a short ID instead of the person's name.
- After Reopen, submitting again may fail until you reload the page.
Related articles: Your shifts at a glance (My Shifts), Shift statistics and export
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