Manage the guest list and check in guests
Add guests to an event, keep notes such as VIP or plus one, and check them in at the door.
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Written By Björn von KänelLast updated 14 days ago
The Guests tab is the guest list of an event, for example for artists' guests, press or VIPs.
Who can do this: people who may see the guest list. Adding, editing and deleting guests needs the guest permissions; without them the tab is read-only.
- Open the event and click the tab Guests. At the top you see Total Guests and Checked In (for example 1 / 2).
- Click Add Guest. Enter the Name (required), optionally an Email and Notes such as "VIP, plus one", then click Add Guest.
- At the door, switch on Check-in in the guest's row. The counter at the top updates.
- Use Search by name or email... to find a guest quickly. The pencil edits a guest, the bin deletes them.
Good to know
- Import is not available yet: it only shows "CSV import feature coming soon.".
- The number of checked-in guests also appears on the Overview tab under Attendance.
Related articles: Event detail page – Overview tab, See who works at an event (Staff tab)
Applies to VenueMaster3000 v0.53.1 (as of 2026-10-27)
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