Track costs of an event (Finance tab)

The Finance tab collects what an event costs, so you can compare it with the expected income.

Who can do this: people who may view costs. Adding, editing and deleting cost items needs permission to manage costs.

1. Open the event and click the tab Finance. Summary shows status, date, expected tickets, pre-sales and ticket price; Costs shows Total costs, Projected revenue and Economic success.
2. Under Cost Items, click Add Cost. Enter the Amount, choose a Category (Artist Fee, Catering, Equipment, Marketing, Miscellaneous, Staff or Venue Rental) and an optional Description, then click Add Cost.
3. The cost items are listed with description, category and amount; the total updates immediately. Use the pencil to edit or the bin to delete an item.
4. Staff costs from shifts is calculated from approved shift applications (final pay, otherwise estimated pay). It is read-only and not booked as a cost item.

Good to know

• Projected revenue and Economic success need a ticket price; set it with Edit event on this tab.
• The cost categories are managed by administrators under Settings → Cost categories.
• Invoices at the bottom is not available yet; it only shows a technical note.

Related articles: Event detail page – Overview tab, Plan shifts for an event (Shifts tab)

Applies to VenueMaster3000 v0.53.1 (as of 2026-10-27)